SCAN
NCH
April 2012

Timely Completion of Medical Records of Even Greater Importance

The Medical Executive Committee recently approved a new fine schedule for delinquent medical records. The need for timely completion of medical records, in support of optimal patient care and to ensure compliance with various healthcare regulatory agencies, is the impetus for this change. It is recommended that a physician check their deficiency lists under the Chart Completion tab in CareLink on a weekly basis.

The new fine schedule is set to take effect June 1, 2012. A physician with charts on the delinquency list for 30 days will appear on the suspension list. A physician on the suspension list will now be subject to a fine of $125. Physicians on the suspension list for 30 consecutive days will incur an additional fine of $250 and at 60 days an additional fine of $500. The $500 fine will repeat every 30 consecutive days thereafter until the delinquent records are completed.

Faxed notification for physicians on the pending suspension list will continue to be sent one week prior to the suspension date, which is the fourth Monday of each month.

To help with this policy change, through the month of June, efforts will be made to assist physicians on the pending suspension list avoid suspension and fines. Please watch your medical staff email announcements and CareLink's Message of the Day for medical records completion reminders.

For more information, please refer to Medical Staff Policy No. 1. Questions? Please contact Michael Dibra, manager of HIM Operations at 847.618.4982, or Panayota Kleinman, MD, director of Medical Staff Affairs, at 847.618.5685.